Rental Criteria & Application Checklist
Set consistent, lawful screening standards before reviewing applicants.
Open this guideThe Landlord Guide Library
Eight pillars. Fifty one-page guides. One clear next step.
Start with the pillar that matches your situation, then open the single guide that answers the exact question in front of you. Every guide is one printable page, and every page ends the same way — download it, or book a Strategy Call with Kenneth Toppin.
Looking for the form? Visit LTB Forms
Fifty one-page guides, written for Ontario landlords
Every guide is one printable page covering a single question, organized under the eight pillars below.
The Eight Pillars
Every pillar is a clickable landing page
01Tenant Screening & Lease SetupScreen lawfully, verify properly and set the lease up so the tenancy starts from a documented position.8 guides02Managing & Documenting the TenancyKeep the ledgers, logs and records that prove what happened long after it happened.7 guides03Ontario Eviction RoadmapUnderstand the sequence: problem, notice, service, application, hearing, order, lawful enforcement.5 guides04N-Forms & L-ApplicationsKnow which notice or application matches the situation, and where the official LTB form and instructions live.13 guides05Eviction Evidence & MistakesBuild an organized evidence package and avoid the preventable errors that defeat applications.5 guides06Bill 60 Quick FactsTrack what is already in force, what changes later and which deadlines landlords should watch.3 guides07LTB Hearing & EnforcementPrepare for a virtual hearing, meet filing deadlines and understand orders and lawful enforcement.4 guides08Evict, Re-Rent or Sell?Compare the numbers behind re-renting, selling tenanted or selling vacant before committing.5 guides
All 50 Mini-Guides
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50 guides
Legal Screening Questions
Keep applicant questions relevant, consistent and respectful.
Open this guideIdentity & Consent Verification
Confirm who is applying before ordering reports or contacting references.
Open this guideCredit Report Review Checklist
Use credit information as one part of a consistent screening decision.
Open this guideIncome & Employment Verification
Confirm that stated income and employment information is reliable.
Open this guideLandlord References Checklist
Use factual reference questions and verify who is answering.
Open this guideFraud Warning Signs & Screening Tools
Identify inconsistencies without treating any database as definitive proof.
Open this guideLease, Deposits & Key Handover
Complete the tenancy setup before possession changes hands.
Open this guideRent Ledger & Receipt Checklist
Maintain a reliable payment history from the first month onward.
Open this guideLate Payments & Payment Agreements
Respond consistently when rent is late.
Open this guideEntry Notice Checklist
Plan lawful access and retain proof of notice.
Open this guideInspection & Unit-Condition Record
Create a dated record of property condition and follow-up work.
Open this guideMaintenance Request & Repair Log
Show when a problem was reported and how it was addressed.
Open this guideCommunication & Complaint Log
Keep a professional chronology of tenancy communications.
Open this guideIncident & Witness Record
Capture reliable details soon after an incident.
Open this guideIdentify the Tenancy Problem
Start with facts before selecting a notice or remedy.
Open this guideNotice Preparation Checklist
Check the notice before it is served.
Open this guideServing Notices & Proving Service
Use an authorized service method and preserve evidence.
Open this guideFiling the LTB Application
Move from notice to application only when the legal requirements are met.
Open this guideHearing, Order & Lawful Enforcement
Understand the stages after filing.
Open this guideN4: Non-payment of Rent
Understand the notice commonly used when lawful rent is unpaid.
Open this guideN5: Interference, Damage or Overcrowding
Document the conduct and understand any opportunity to correct it.
Open this guideN6: Illegal Acts or Income Misrepresentation
Use caution with serious allegations.
Open this guideN7: Serious Problems
Reserve this notice for grounds that fit its serious legal requirements.
Open this guideN8: End of Term & Persistent Late Payment
Document the qualifying ground and tenancy history.
Open this guideN12: Landlord, Purchaser or Family Use
Understand the strict good-faith and compensation requirements.
Open this guideN13: Demolition, Conversion or Repairs
Confirm that the project and legal ground fit the notice.
Open this guideL1: Evict and Collect Rent after N4
Validate the N4 and arrears before filing.
Open this guideL2: Termination, Eviction or Money
Match each requested remedy to a valid legal ground.
Open this guideL3: Tenant Notice or Agreement to Terminate
Confirm that the tenant's notice or agreement is valid and enforceable.
Open this guideL4: Breach of Settlement or Order
Show the exact condition and the alleged breach.
Open this guideL9: Collect Rent from a Current Tenant
Seek rent owing without requesting termination of the tenancy.
Open this guideL10: Money Owed by a Former Tenant
Organize qualifying claims after the tenant has left.
Open this guideLTB Evidence Package Checklist
Build an organized package that supports each fact and remedy.
Open this guideChronology & Exhibit Index
Make the case easy to follow.
Open this guidePhotographs, Video & Digital Messages
Preserve digital evidence in a reliable form.
Open this guideWitness Preparation Checklist
Prepare witnesses to provide honest first-hand evidence.
Open this guideTen Mistakes That Can Defeat an Application
Check the file for common preventable errors.
Open this guide39Bill 60
Bill 60: What Is Already in Force
Separate current law from future changes.
Open this guide40Bill 60
September 21, 2026 Changeover Checklist
Prepare for scheduled RTA and LTB changes.
Open this guide41Bill 60
Arrears Hearings, Late Payment & Review Deadlines
Track the procedural changes most likely to affect landlord files.
Open this guideVirtual LTB Hearing Preparation
Be ready to present the case clearly in a remote hearing.
Open this guideEvidence Filing & Service Deadline Checklist
Deliver hearing materials correctly and on time.
Open this guideReading an LTB Order & Review Checklist
Understand the written result before taking action.
Open this guideSheriff, Locks & Belongings Checklist
Recover possession only through lawful enforcement.
Open this guidePost-Tenancy Property Inspection
Document condition immediately after lawful possession.
Open this guideRepair & Turnover Budget
Calculate the true cost and timeline to make the unit market-ready.
Open this guideRe-Rent Decision Checklist
Test whether another tenancy fits the property and owner's goals.
Open this guideTenanted vs. Vacant Sale Strategy
Compare value, timing and legal risk before listing.
Open this guideSale Proceeds, Mortgage & Equity Checklist
Compare options using net proceeds rather than gross sale price.
Open this guideNext Step
Not Sure What to Do Next?
Every landlord's situation is different. Book a Strategy Call with Kenneth Toppin to discuss what is happening with your tenancy, where you are in the process and what your next step may be.
Kenneth will personally review the information you provide and speak with you about your situation. If another professional may be appropriate, Kenneth will discuss that with you after the initial call.
Ontario Landlord Hub provides general educational information and is not legal advice. Landlord and Tenant Board matters depend on the specific facts and current Ontario law. Always confirm current forms, instructions, deadlines and procedures through Tribunals Ontario.